Executive Assistance
Calendar management, meeting coordination, correspondence, follow-up and day-to-day executive support.
20+ years of executive support
Professional support that keeps everything moving.
Executive, Personal & Virtual Assistance for entrepreneurs, executives and businesses.
More than twenty years of administrative and executive support, delivered with discretion, organisation and calm. Your details are handled, decisions prepared and your day kept moving — in Portuguese or English.
Anabela Grilo
Office Manager
Lisbon · Remote
About me
I work quietly behind the scenes, so your day runs smoothly.
Calm under pressure and organised by habit, I notice the small details that can become problems and deal with them before they reach your desk. You stay informed, not interrupted.
Discretion and trust are essential to how I work. I work independently, anticipate what is needed next and adapt to each client's rhythm — providing reliable support in Portuguese or English.
What I can help with
Support shaped around your day, not a fixed package.
Personal Assistance
Personal appointments, reservations, practical arrangements and coordination of personal commitments.
Administrative Procedures & Support
Handling complex administrative matters, documentation, forms and applications, with follow-up through to resolution.
Coordination & Follow-up
Coordinating suppliers, service providers and other contacts, following up on requests and ensuring matters are followed through to completion.
Professional Liaison & Support
Liaising with lawyers, accountants, banks and other professional contacts, coordinating information, documents and follow-up when needed.
Office & Operations Support
Keeping administrative processes, documents, suppliers and day-to-day office matters organised and under control.
Areas of expertise
The work I take on, day to day.
- Complex calendar and schedule management
- Email and meeting coordination
- National and international travel arrangements
- Administrative and operational support
- Supplier and service-provider coordination
- Document and information management
- Administrative procedures and complex matters
- Meeting preparation and follow-up
- Liaison with lawyers, accountants and banks
- Personal assistance and commitments
- Reservations and practical arrangements
- English-speaking and international clients
Why work with me
Experience you don't have to manage.
Experience
More than twenty years of administrative and executive support, alongside executives, partners and business owners.
Reliability
What is agreed gets done, on time, without needing to be chased or repeated.
Discretion
Business and personal matters are handled with the confidentiality the role requires.
Organization
Calendars, documents, suppliers and follow-ups kept in order, so nothing sits waiting.
Proactivity
Anticipating what comes next instead of waiting for instructions on each step.
Attention to detail
The small details of a meeting, a trip or a document checked before they become problems.
Adaptability
Comfortable across different sectors, working styles and time zones — in Portuguese or English.
Working languages: Portuguese and fluent English.
How I work
A simple start, then steady support.
- 01
We talk about what you need
A short conversation about your routine, your priorities and where the pressure is.
- 02
I identify what I can take on
Together we look at the tasks that don't need to stay on your desk.
- 03
We define support and priorities
Scope, rhythm and ways of working, agreed clearly from the start.
- 04
I become a steady point of support
A reliable presence for your day-to-day, so your attention stays where it matters.
Get in touch
Ready to have more time for what matters?
Tell me what is taking up your time. Let's see how I can support you.